Data Policy
Operated by Spacelinkers Infotech Private Limited
CIN: U72900UP2020PTC129695
Last Updated: November 12, 2025
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1. Introduction
This Data Policy (“Policy”) describes how Spacelinkers Infotech Private Limited (“Company,” “we,” “our,” or “us”) manages, stores, processes, and protects personal and non-personal data collected through the SkillHub platform (“SkillHub” or “Platform”). This Policy works in conjunction with our Privacy Policy and outlines specific operational measures relating to data storage, retention, access, security, and deletion. By accessing or using SkillHub, you (“User,” “you”) agree to this Policy. If you do not agree, please discontinue using the Platform.
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2. Company and Contact Information
Entity Name: Spacelinkers Infotech Private Limited
CIN: U72900UP2020PTC129695
Registered Office: H No. 55, Shiv Nagar, Tundla, 283204, Firozabad, Uttar Pradesh, India
Corporate Office: 3rd Floor, A-83, Sector 63, Block A, Noida, Uttar Pradesh, 201301
Contact Email: hr@skillhub.sbs
Grievance Officer:
Data Protection & HR Compliance Officer
📧 hr@skillhub.sbs
📍 Address: Corporate Office, Sector 63, Noida, Uttar Pradesh, India
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3. Purpose of Data Collection and Processing
We collect and process data to:
- Create and maintain user accounts.
- Allow candidates to apply for jobs and submit resumes.
- Match job seekers with open roles from Spacelinkers’ clients.
- Communicate job alerts, application status, and updates.
- Improve the SkillHub experience through analytics.
- Comply with applicable legal and contractual obligations.
We do not sell, lease, or trade personal data for profit.
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4. Categories of Data Collected
Data collected through SkillHub includes:
4.1 Personal Data
- Full name
- Email address
- Contact details (optional)
- Education & employment information
- Uploaded resume/CV and supporting documents
- Login and authentication data
- Job application details and pre-screening responses
4.2 Technical Data
- Device type and browser
- IP address and approximate location
- Operating system
- Timestamps of login and activity
- Cookies and session identifiers
4.3 Analytical Data
- Website interaction metrics (Google Analytics)
- Conversion and page visit data
- Platform performance logs
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5. Data Storage Locations
All SkillHub data is hosted securely on Google Firebase and Google Cloud services.
- Primary Data Region: asia-southeast1 (Singapore)
- Backup and Redundancy: Google-managed multi-region encrypted backups
- Access Control: Restricted to authorized Spacelinkers personnel only
Google Cloud complies with ISO/IEC 27001, SOC 2, and GDPR data protection standards.
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6. Data Retention Policy
We retain data only for as long as it is necessary for business, operational, or legal reasons.
| Data Category | Retention Duration | Deletion Procedure |
|---|---|---|
| User Profile (Active Accounts) | Until user requests deletion or account is inactive for 12 months | Permanent deletion from Firebase within 30 days |
| Job Application Data | 18 months from application date | Auto-deleted or anonymized |
| Communication Logs | 12 months | Auto-deleted |
| Analytics Data (non-personal) | Up to 24 months | Aggregated and anonymized |
| Legal/Contractual Data | As per Indian statutory laws (up to 7 years) | Manual review before deletion |
After expiration, data is either permanently deleted or irreversibly anonymized.
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7. Data Access and Control
7.1 Internal Access
- Only authorized HR and IT administrators from Spacelinkers have role-based access to data.
- All administrative actions are logged through Firebase and Cloud Console.
7.2 User Access Rights
- View and update their profile data.
- Request correction or deletion by writing to hr@skillhub.sbs.
- Withdraw consent for communication or data processing at any time.
Requests will be fulfilled within 30 business days.
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8. Data Sharing and Disclosure
Data may be shared with:
- Spacelinkers Internal Teams – For screening and client coordination.
- Verified Employers/Clients – Only relevant information necessary for job fulfillment.
- Third-party Service Providers – Such as Google (Firebase, Analytics) for hosting and analytics.
- Regulatory or Legal Authorities – When required under applicable law.
All such transfers are governed by data processing and confidentiality agreements.
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9. Cross-Border Data Transfers
SkillHub operates from India but uses Google Cloud servers in Singapore. This constitutes a cross-border data transfer, handled under:
- Contractual Safeguards: Google Cloud’s standard data protection terms.
- Adequate Security Levels: Compliant with GDPR and Indian IT rules.
- User Consent: By registering and using SkillHub, users consent to such transfers.
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10. Data Security Practices
We maintain robust technical and organizational measures to safeguard user data.
10.1 Technical Controls
- HTTPS/TLS encryption for all data in transit
- Firebase Authentication with secure tokens
- Access via IAM (Identity & Access Management)
- Google Secret Manager for sensitive credentials
- Firestore rules for database-level access control
10.2 Organizational Controls
- Limited admin access to authorized employees only
- Employee confidentiality agreements
- Regular access reviews and security training
- Periodic data audits and penetration testing
10.3 Breach Response Protocol
In case of a data breach:
- Users and authorities will be notified within 72 hours (as per GDPR standards).
- Affected accounts may be temporarily suspended for investigation.
- Incident details and remediation steps will be shared transparently.
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11. Data Deletion and Anonymization
Users can request deletion of their account or specific data by writing to hr@skillhub.sbs.
Upon verification:
- Account and personal information are permanently deleted from Firebase.
- Backups are overwritten within 30 days.
- Analytical and anonymized data may be retained for statistical purposes.
Deletion requests are irreversible.
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12. Automated Processing and Profiling
SkillHub currently does not perform any automated decision-making or profiling that significantly affects users. Job recommendations are based on manual or basic matching logic, not algorithmic prediction or scoring.
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13. User Rights under Indian and Global Data Protection Laws
Users of SkillHub have the following rights:
| Right | Description |
|---|---|
| Access | Obtain a copy of data held by SkillHub. |
| Rectification | Correct inaccuracies or incomplete data. |
| Erasure (“Right to be Forgotten”) | Request deletion of account or data. |
| Restriction of Processing | Limit use of data under certain conditions. |
| Portability | Receive your personal data in a structured format. |
| Objection | Object to direct marketing or processing under legitimate interest. |
| Withdraw Consent | Withdraw previously given consent at any time. |
All requests can be made via hr@skillhub.sbs and are handled within 30 days.
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14. Data of Minors
SkillHub is available for users aged 16 years and above. If we discover data from a user below 16, it will be deleted immediately. Parental consent is required for internship applications from minors (where applicable).
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15. Third-Party Processors
We engage with the following service providers for secure data handling:
| Service | Provider | Purpose | Compliance |
|---|---|---|---|
| Cloud Hosting & Storage | Google Firebase / Google Cloud | App hosting, database, backups | ISO 27001, GDPR, SOC 2 |
| Authentication | Firebase Auth | User login via email or Google | GDPR compliant |
| Analytics | Google Analytics | Performance and SEO analytics | GDPR compliant |
We ensure that all processors adhere to confidentiality and data protection standards equivalent to Indian IT laws.
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16. Data Transfer During Business Changes
In the event of a merger, acquisition, restructuring, or asset sale involving SkillHub, user data may be transferred to the acquiring entity. Users will be notified in advance and may choose to withdraw or delete their data prior to transfer.
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17. Legal Basis and Lawful Processing (GDPR-Ready)
Processing of user data is based on one or more of the following lawful bases:
- Consent (user registration and communication)
- Contractual Necessity (job application processing)
- Legal Obligation (regulatory compliance)
- Legitimate Interests (platform analytics and security)
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18. Data Integrity and Accuracy
Users are responsible for ensuring their data is accurate and updated. Spacelinkers reserves the right to verify information and suspend or remove accounts containing false or misleading data.
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19. Policy Updates
We may modify or update this Data Policy periodically. All updates will be published on https://skillhub.sbs with a revised “Last Updated” date. Continued use of the Platform constitutes acceptance of the updated policy.
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20. Governing Law and Jurisdiction
This Policy is governed by and construed under the laws of India. Any disputes shall be subject to the exclusive jurisdiction of courts in Uttar Pradesh.
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21. Contact and Grievance Redressal
For questions, complaints, or data deletion requests, please contact:
Data Protection & HR Compliance Officer
Spacelinkers Infotech Private Limited
3rd Floor, A-83, Sector 63, Block A, Noida, Uttar Pradesh, 201301, India
📧 hr@skillhub.sbs
⏱ Response Time: Within 30 working days